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Medical and Legal Information for Permanent Files 

Immunization Records  

In accordance with Kentucky immunization law (KRS: 158:035), no child shall be eligible for entrance into The Lexington School without first presenting an Immunization Certificate from a duly licensed medical practitioner or facility in Kentucky stating all immunizations are current (out of state and international families should contact Kristin Beers at for more information).  


  • KRS 214. 034 requires any child enrolled as a regular attendee in all public or private primary or secondary schools, and preschool programs shall have a current immunization certificate and be on file within two weeks of the child’s attendance. Information including school immunization legislation and regulations, school immunization schedules, school immunization reporting forms and requirements can be found at the Kentucky Immunization Program Web site.    


Additional Requirements for Kindergarten or Montessori 3:  

  • An eye examination performed by an ophthalmologist or optometrist before the age of five. Examinations by a pediatrician or family care physician do not meet the standard.  

  • A physical examination with age-appropriate systems assessment and anticipatory guidance.  


Required for all students entering 6th grade:  

  • An updated immunization certificate with documentation of a Measles, Mumps, and Rubella (MMR) booster, Tetanus (Td) booster, a meningococcal immunization, and a completed 3-step Hepatitis B series.  

  • An updated physical examination with age-appropriate examination and anticipatory guidance.  

  • Immunization exemptions will only be accepted for students with an exemption on file before January 2016.  


Annual Requirement for Sports Physicals:  

  • A signed copy of a sports physical that clears students to participate in athletic offerings at TLS.  

  • Sports physicals are not interchangeable with 6th grade physicals.  

To access the student sports physical form, visit the Kentucky High School Athletic Association   


Birth Certificate  

No child shall be eligible for entrance into The Lexington School without presentation of a Certificate of Live Birth (copies are fine) issued by the state or country of birth. Hospital records (with the name of the hospital and footprints or designs) are recognized as heirlooms but not legal documents. If the legal name on the certificate does not match the name your child currently uses (nicknames excluded), it is essential the amended birth certificate is also part of the permanent record.  


Physical Examinations  

All students new to The Lexington School shall present documentation of a physical examination within 180 days prior to initial entry or 30 days after enrollment.  

702 KAR 1:160 requires each child first entering a Kentucky public school or entering Grade 6 to present a Kentucky Preventative Health Care Examination Form. This exam may be completed up to one year before initial entry. 


KRS 156.160 (1)(i) requires proof of a vision examination by an optometrist or ophthalmologist. This evidence shall be submitted to the school no later than January 1 of the first year that a three (3), four (4), five (5) or six (6) year old is enrolled in public school, public preschool, or Head Start program. 


Kentucky law KRS 156.160 (j) requires proof of a dental screening or examination by a dentist, dental hygienist, physician, registered nurse, nurse practitioner, or physician assistant to be presented to the school no later than January 1 of the first year that a five (5) or six (6) year old child is enrolled in public school. 

Dental Form 

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